Day of Coordination
Planning a big day is one thing. Living in the moment while everything goes smoothly? That’s where I come in with event “day of coordination.”
Weddings & celebrations
Whether you’re celebrating a wedding, a vow renewal, a bar or bat mitzvah, a camping celebration, or something totally your own, I help make sure your day unfolds with ease, beauty, and joy—while handling all the behind-the-scenes logistics you don’t want to think about.
With years of experience guiding multi-day tours in national parks, I know how to stick to a timeline, handle surprises calmly, and make the whole day feel effortless for you and your guests.
Day-of coordination doesn’t just start on the day. From the moment we have our first consultation, I’ll be available via email and phone to support your planning process. We’ll schedule 2–3 meetings in the weeks leading up to your event so I can fully understand every detail—from how much setup is needed, to when the DJ and caterers are arriving, to what time everything needs to be packed up and cleared out. My goal is to step in with a clear plan so your day runs smoothly, and you can fully enjoy it without stress.
Pricing
Coordination Packages
Whether you’re keeping things intimate or going all out, I offer flexible packages designed to give you hands-on, stress-free support so you can fully enjoy your day. Pricing is kept transparent and approachable — and if none of these quite fit your situation, just reach out and we’ll build something custom.
Half Day
Starting at $500
Up to 5 hours on-site · Active coordination begins 1 month out.
- All standard package inclusions
- Perfect for smaller or shorter events
- Ceremony or reception coverage
- Vendor and timeline management for your window of coverage
Full Day
Starting at $800
Minimum 8 hours on-site · Active coordination begins 1 month out.
- Full ceremony and reception coverage
- Venue flip logistics if needed
- Complete vendor and guest management throughout the day
Partial Planning
Starting at $1,500
Full day coordination plus planning support
- Everything in the Full Day package
- 1 to 2 venue site visits prior to your wedding day
- Full timeline built out for you from start to finish
- Custom to-scale venue layout designed with you including table count, seating chart, and floor plan
- Decor planning guidance including what to buy, what to rent, and floral placement
Multi-Day Camp Wedding
Starting at $2,500
2 to 3 days of full-service coordination
- Everything in the Partial Planning package
- Full setup coordination and on-site presence across all event days
- Daily schedule briefings to keep guests informed and excited for what’s ahead
- Guest activity coordination and participation leading throughout the weekend
- Pre-wedding day guest prep and ceremony briefing
- Full multi-day vendor and logistics management
- Custom pricing available depending on event size and length
Not sure which fits? Find your package →· More about Partial Planning →· How it works →· Virtual planning sessions →
Every Package Includes
2 to 3 Planning Meetings
We’ll meet before the event to go over your vision, vendors, timeline, and specific needs.
Comprehensive Day-Of Checklist
A clear plan covering setup, ceremony transitions, food service timing, and cleanup, sent to you in advance for approval. Changes are welcome right up to the day.
On-Site Day-Of Coordination
I’ll arrive early and stay late to oversee setup, troubleshoot problems, and keep everything running smoothly.
Vendor Communication
I’ll be the point of contact for all your vendors and helpers so you can stay in celebration mode. Caterers, DJs, bands, florists — all guided and managed by me.
MC Announcements
I’ll make key announcements throughout the day including guiding guests from ceremony to reception, introducing toasts, and letting everyone know when dessert is served.
Calm, Competent Presence
If something goes wrong, you may never know — because I’ve already handled it.
Available Add-Ons
Rehearsal Dinner Coordination
Let me run your rehearsal dinner so the night before is just as smooth as the big day. Ask about pricing when you reach out.
Event Bartending
Add professional MAST certified bartending to your coordination package for a seamless all-in-one experience.
Lawn Games Package
Cornhole, bocce ball, croquet, spike ball and more. A great addition for outdoor receptions and backyard celebrations.
Free to use
Free Wedding Planning Resources
I built these tools because I wanted couples to feel confident and organized long before we start working together. They are completely free to use — no sign up, no catch.
Wedding Budget Calculator
Map out your spending and see what you have left after each vendor.
Wedding Day Timeline Builder
Set your ceremony time and the whole day adjusts with it.
Rain Plan Checklist
A solid backup plan for an outdoor wedding in the Pacific Northwest.
Day-of Emergency Kit
Everything to have on hand, from a sewing kit to phone chargers.
Reach out now!
Tell me about your event, and I’ll be in touch within 2 to 3 days.